Nomamundi centralises, secures and accelerates business visa management for companies sending their employees abroad. A single platform for mobility teams, HR and law firms, from the first form to the issued permit.
The origin
Nomamundi was born from the expertise of Visamundi, a specialist business visa agency operating since 2017. Having processed thousands of cases each year for large accounts, law firms and business travellers, the Visamundi teams ended up industrialising what they know better than anyone: visa compliance for businesses. Nomamundi is the software translation of that operational know-how, built by practitioners who know the reality of a consular desk, an incomplete file and a tightening deadline.
Where most tools settle for a generic form, Nomamundi encodes real business rules: visa types, documents expected per destination, consular steps, processing times and compliance checkpoints. Every feature was designed to reduce risk and shorten procedures, never to add yet another layer of administration. The result is a platform that speaks the language of mobility teams and law firms, not that of a generic management tool.
The reality
In a large company, a single mobility case involves the employee, their manager, HR, a local partner and, most often, a law firm. Without a dedicated tool, information scatters across inboxes and spreadsheets, deadlines slip and compliance ends up relying on the memory of a few people. Across dozens or hundreds of cases a year, that improvisation becomes a risk.
Supporting documents scattered across emails, shared drives and chats. No one has the full view of a case at the same moment, and every follow-up costs time.
An expired permit, a missing document or an employee travelling without the right visa expose the company to penalties and to grounding a key employee on a strategic project.
Manual back-and-forth lengthens every procedure. Consular appointments are booked in a rush, sometimes too late, and a departure can be postponed for lack of anticipation.
Impossible to prove who did what, or to produce reliable reporting for leadership, auditors or the works council. Governance stays blind.
Four pillars
Every building block of Nomamundi serves the same goal: making compliance visible and procedures steerable, for every stakeholder in a case.
See the status of every case at a glance. Green: compliant. Orange: action expected. Red: critical deadline. The dashboard aggregates every case in your scope, surfaces the day's priorities and fires alerts well before a situation becomes blocking. Mobility leads move from firefighting to piloting, with an immediate read on what needs their attention.
Store, categorise and share your employees' documents in a single place. Passports, residence permits, invitation letters, financial proof: every document is filed, versioned and accessible only to authorised people, through time-limited signed links. End-to-end encryption and GDPR compliance are native, never optional, because a mobility case concentrates an employee's most sensitive data.
Track every step of the visa procedure the way you track a parcel. Dates, statuses, stakeholders, consular appointments: nothing is left to chance. The case progresses through a clear status cycle, from creation to issuance, and every change automatically notifies the right people. The full, timestamped history stays available at any time to remove the slightest doubt.
Assign granular permissions to every stakeholder. The employee, the manager, HR, the local partner and the lawyer only access the information that concerns them. Row level security in the database guarantees a user never sees a case that is not theirs, even by accident, protecting both the lawyer's professional privilege and the employee's privacy.
The lifecycle
Every case follows a marked path. Roles change at each step, but everyone works on the same source of truth, updated in real time.
The employee or HR opens a request: visa type and nature, destination country, arrival and departure dates, priority level. The traveller's documents are uploaded from this very first step so nothing is lost along the way.
The manager or HR review the request, then approve it, reject it or ask for more information. No case moves into processing without this explicit approval, which secures both budget and compliance.
The case is assigned, automatically or manually, to the partner law firm competent for the destination. The lawyer immediately accesses the full context, with no document transfer by email and no loss of information.
Documents are uploaded, then automatically categorised through OCR and artificial intelligence. A case summary is generated to save processing teams valuable time and make document checks more reliable.
Consulate or embassy appointments are scheduled and linked to the case, with multiple-attendee management, date and location handling, and full history tracking of the slots.
Every status change updates the dashboard and notifies the relevant stakeholders. Approaching deadlines trigger alerts to avoid any overrun and keep the whole scope under control.
The issued permit is filed in the vault, the case is marked complete and then archived. Retention policies then take over according to your compliance rules, through to scheduled anonymisation or deletion.
For every stakeholder
Nomamundi does not just open the same screens to everyone. Each profile gets an interface and rights tailored to its mission, no more and no less.
The mobility pilot. They trigger requests for their teams, approve before processing and keep control over their whole scope through consolidated reports and a real-time dashboard.
The employee on the move. They initiate their request, upload their documents and track their case fully autonomously, without having to chase anyone for a status update.
The local relay. Added to a case when needed, they provide the documents that depend on the destination country, with read-only access to the rest of the case to preserve confidentiality.
The platform guardian. They configure the company, manage users and roles, set up email templates and watch over audit logs to ensure flawless governance.
The specialist in international mobility law. They securely access the cases entrusted to them, exchange with the company through built-in messaging and upload their compliance opinions, without ever taking the data off the platform or breaking professional privilege.
Nomamundi treats lawyers as first-class stakeholders, not as mere email recipients. Specialised in immigration law, international mobility or international employment law, your firm accesses cases in a secure environment, collaborates in real time with mobility teams and grows its corporate practice through a steady flow of qualified cases. You keep control of your data and your client relationship, while saving time on the administrative side.
Join the lawyer networkSecure case access
View only the cases assigned to you, with full context, without transferring documents off the platform.
Built-in messaging
Exchange with the Manager and HR directly in the case thread, keeping a timestamped record of every message.
Compliance opinion filing
Upload your legal documents and opinions, filed in the right section and accessible only to authorised parties.
Flow of qualified cases
Join the network and receive qualified corporate mobility cases, with a steady flow of clients.
Under the hood
Beyond the four pillars, Nomamundi ships the features that make the difference at the scale of a large account, from artificial intelligence to data governance.
Global coverage
Nomamundi is a French platform, but its coverage knows no borders. Every international mobility scenario is handled, through to guidance toward citizenship and family reunification assistance.
Foreign talent coming to work in France: talent passport, work authorisation, residence permit. Welcoming international profiles, from the visa through to actual settling in.
French employees sent abroad: business visa, work permit, secondment. Every departure secured and compliant, whatever the destination.
Third-country mobility, intra-company transfers, multi-destination assignments: the most complex scenarios are covered with the same rigour as the simplest.
Mobility types supported
Security and compliance
Compliance is not optional, it is our foundation. Every feature of Nomamundi is designed with security as the priority, because a mobility case holds some of an employee's most sensitive data. Protecting that information means protecting both your company and your talent.
Learn more about securityHosting in France
Sovereign infrastructure, data hosted on French soil.
GDPR compliant
Full regulatory compliance, from consent to data retention.
AES-256 encryption
Data protected at rest and in transit, through end-to-end encryption.
Full audit trail
Every action is traceable, with row level security and configurable retention policies.
Nomamundi transformed the way we manage business visas. What used to take weeks of back-and-forth is now handled from a single dashboard.
Frequently asked questions
No, quite the opposite. Nomamundi orchestrates collaboration with your firms and with our network of expert lawyers. Your usual counsel access cases in a secure environment, exchange with your teams through built-in messaging and file their compliance opinions in the same place. The platform removes administrative back-and-forth, never legal expertise: it simply puts it in the best conditions to be exercised.
Deployment is scaled to your scope. We configure your company, your destination countries, your roles and your custom fields, then sync your employees from your directory. Most organisations are operational within a few days, with no heavy IT project: there is a single platform to integrate, and modules activate at the pace of your needs.
Yes. Nomamundi runs on sovereign infrastructure, with data hosted on French soil. GDPR compliance is complete, AES-256 encryption protects data at rest and in transit, and configurable retention policies frame archiving, anonymisation or deletion according to your internal rules. Every action stays logged in an auditable trail.
Yes. Directory sync automatically feeds your employees from an external source, via LDAP or API, with configurable authentication and sync frequency. Your data stays up to date without double entry, and each company keeps control over its custom fields and its tailored document categories.
Both, as well as cross-border mobility. Nomamundi covers welcoming foreign talent into France, sending your employees abroad and third-country scenarios, intra-company transfers and multi-destination assignments, through to guidance toward citizenship and family reunification. Visa types and expected documents are encoded per destination.
Firms specialised in immigration law, international mobility or international employment law can join the Nomamundi network. They receive a flow of qualified corporate cases, securely access assigned cases and grow their practice, while keeping control of their client relationship and their data.
Nomamundi consolidates the status of every case in your scope in real time and keeps a timestamped history of every action. You get compliance indicators by employee and by country, you produce reliable reporting for leadership, auditors or the works council, and you export a full case and its documents in a single archive in a few clicks. Governance stops being blind: it becomes measurable, traceable and defensible.
Scale up
Discover Nomamundi in real conditions with a corporate mobility expert. We set up a demo tailored to your scope, your countries and your processes, then discuss your case volume and your specific compliance challenges.
